With this tough economy it is important to save money wherever we can. I’m so passionate about technology and if I can use it to save money, you know I’m going to do it! Today I’d like to give a talk on faxing online and how you can use it to reduce costs. This can be a great solution for both the small or home based business and the big corporation.

Conventional Faxing Draw Backs

Taking a look at the way most people have traditionally done business we run in to numerous costs when both sending and receiving faxes. Outlined here are the major costs.

Fax Machine or Fax Server

The initial cost of ownership of one of these machines can range from few hundred dollars to a few thousand depending on what you purchase. That isn’t even taking in to account any hardware maintenance and cost of paper and ink supplies!

Telephone Line

If you are a small business with a really low fax volume, it seems a shame to waste 20-30 dollars on another phone line just for faxing. Big businesses have the same problem, if they have high volumes of fax traffic they could require numerous lines and the expenses can really add up.

On top of the cost of the line itself, if you do business outside of your geographic area, there can be lots of long distance costs. Most faxes are 1-2 pages long and can easily take 1-2 minutes to transmit, that means you are spending an extra 5 to 10 cents! Sure it seems small, but what if you send 2000-3000 faxes per month?

What are the benefits of faxing online?

The biggest reason for converting to online faxing is to save money and time. When you do you faxing through the Internet you dramatically reduce your business costs and help to save the environment by reducing unnecessary paper waste.

How do you fax online?

There are many online faxing services, once you sign up for an account you are given a telephone number (even toll free numbers are available) and when people send faxes it digitalizes them and e-mails you a PDF of the original document.

To send faxes, you simply e-mail a special e-mail address or setup large faxing batch jobs by logging in to the fax service providers’ website.

What is the cost of Online Faxing?

Prices vary quite a bit, but it really depends on your faxing volume (both inbound and outbound). If you take a look at your current faxing costs, you will quickly see that it’s extremely affordable and an excellent cost savings.

Can I Keep My Fax Number?

Depending on where you are in the world the answer varies. Generally speaking if you are in an area where you can commonly port your telephone number from one service provider to the other then yes you can. But you need to check with the Online Fax service provider to be sure.

Great! Let’s Fax!

Faxing online is great, it’s saves money, helps the environment, it’s easy to use and it’s entirely scalable. If you are in Vancouver or the Lower Mainland and want to get your technology needs assessed, give us a call and we can help you identify how to save money and become a more Green business.